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Using Word Batch Replacer
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Replace Rules Page
File Items Page
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Word Batch Replacer Main Window, File Items Page

Word Batch Replacer Main Window, File Items Page

Here is the Word Batch Replacer main window, File Items Page. At the top, as usual for most Windows OS applications, there is the main menu bar, and the toolbar. In the center, there is two-pages pane, with list of processing items, entitled File items. At the bottom there is information pane with two tabs: Processing Log, and Item Info. At the bottom of the whole window, there is a status bar.

List of processing items


List of processing items in Word Batch Replacer

On the screenshot above you see list of processing items. Each item represents either a single document file to be processed, or a folder. To add a new file or folder, use the "Add files" or "Add folder" menu commands, or the appropriate shortcuts, or the third and fourth toolbar buttons, or just drag-and-drop files from Windows Explorer. On the left of each row you see associated with the given document type or folder icon which helps you to visually distinguish items in this list. But the very first element of each row is a checkbox that denotes whether ot not this item will be processed by "Process ALL" command. This feature allows you to quickly disable items which you do not want to be processed.

Input folder, the first column in the list, shows the folder to be processed. For a folder item searching for files will be performed starting from this folder. For a single-document item, this is a folder part of the filename to be processed. Input folder or file is an inherent property of processing item, and cannot be modified. To process another file or folder, delete the current item and the add a new one via the “Add files” or “Add folder” command.

Input file, the second column of the list, shows either the name portion of the filename to be processed (for single-document items), or a file mask for the files to be processed (for folder items). The input filename is an inherent property of processing item, and cannot be modified, although file mask can be changed via the Batch Tab of Processing Options dialog.

"B", the third column, shows if the backup file will be created for each input document before processing it (B stands for Backup). Value of this column can be either "Y" -- Yes, or "N" -- No. You can specify whether or not the program will create backup via the General Tab of Processing Options dialog.

"S", the fourth column, shows if subfolders will be processed (for folder items only) (S stands for Subfolders). For folder items, the value of this column can be either "Y" -- Yes, or "N" -- No. For single-document items, the value is always blank since this parameter is not applicable to them. You can specify whether the program must process subfolders via the General Tab of Processing Options dialog.

"*", the fifth column, indicates whether the processing options for a given item differ from the default ones. If they do, asterisk will be displayed. To change the options for a group of selected items, use the “Edit selected...” main menu command, or just press the space key.

Time used, the sixth (rightmost) column, shows the processing status of a given item.

Possible values in the Time used column

ValueMeaning
QueryingItem is enqueued for processing.
DisabledItem is disabled and will not be processed (the checkbox at the beginning of the row is unchecked).
ProcessingItem is being processed.
ErrorAn error occurred during the replacement process. Errors of this kind can be expected to some extent. For example, it may be a disk access error due to the removal of a Flash drive, inability to write the output file due to a lack of privileges, etc. The error’s details are displayed on the Item Info tab of the information pane. First fix the cause of the error, and then run the replacement process again.
00:00:10
(example)
Item was successfully processed. The time displayed in the HH:MM:SS format is the duration of search-and-replace process.

Sometimes this column may contain a different value, such as “Exception” or “Fatal exception.” It generally indicates an issue more serious than just an “Error.” For instance, it may be an internal program error. If Word Batch Replacer prompts you to send a bug report, please do it, so that we can reproduce the issue and fix it for the benefit of all our customers. Any data received from you will be used solely to investigate software issues, and will not be transferred to anyone else.

Note that you can sort items by column by clicking on a column heading. When the list is sorted, a small arrow will appear on the left edge of the sorted column’s heading.

Processing Log tab of Info Pane

Processing Log Panel in Word Batch Replacer

The Processing Log tab of the information pane displays the current processing state and events. An icon at the left of each item indicates the item’s content and importance.

Possible icons for items in the Processing Log

IconMeaning
General information about the current action
Action was successful.
Action was successful, but with one or more warnings
Action was unsuccessful. Error.
Action was unsuccessful. Exception. Read more...
Fatal exception occurred. Read more...
Process was aborted by the user.

Sometimes a Processing Log item has additional information associated with it, which can be displayed by double-clicking the respective Processing Log row. On the Item Info tab of the Info Pane, you will see detailed information on the item.

To save the processing log for further analysis, open the popup menu and select “Save log to file...”.

Item Info tab of Info Pane

Item Info Tab in Word Batch Replacer

Item Info tree shows you detailed information about each processed MS Word document: number of paragraphs, number of replacements made, detailed description of errors, if any, and so on. You will see here the same icons as in the processing log, and also some icons specific to output files. To view info about any processing item in this tree structure, just select item of interest in main processing item list. You can open any processed file via the "Open" command of the popup menu.